School Board of Directors
The School Board of Directors, as an instance of participation of the educational community, is a coordinating body that helps guide the school and advises the Principal’s Office in decision-making. It meets ordinarily once every semester and extraordinarily, when necessary. It consists of:
- The Principal.
- The administrative and financial director.
- One representative of the Foundation Gimnasio Moderno.
- Two representatives of the teaching staff, elected by the Assembly of Teachers.
- Two representatives of the parents.
- One student representative chosen by the Student Council among the eleventh grade students.
- One representative of the former students.
- One representative of the productive sector
The Responsibilities Of The School Board Of Directors Are:
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- Serving as an advisory body in decisions that affect the operation of the institution, except for those assigned to another authority.
- Serving as the last instance to resolve conflicts between the members of the educational community, after having exhausted the procedures and the regular conduit foreseen in the Handbook for the Educational Community (living regulations).
- Adopting the Handbook for the Educational Community.
- Studying and promoting the innovations and special programs of the School.
- Contributing to guarantee the rights of the educational community.
- Promoting academic, sports and cultural relationships with other educational institutions.
- Promoting the formation of the Former Students Association.
- Regulating electoral processes.
- Adopting the educational costs for each year according to the regulations in force.
- Considering the initiatives arising from the students and other members of the educational community, and making observations about them to the Board of Directors.
- Participating in the construction and review of the evaluation system adopted by the institution for the academic processes of the students.
- All other functions assigned by the educational legislation in force, such as studying cases of non-permanence of students in school, as recommended by the Promotion Committee.
- Preparing its own regulation.
To be part of the School Board of Directors, in accordance with the provisions of the Law, the following criteria will be taken into account:
- Demonstrating attitudes and values, with authenticity and consistency with the Institutional Educational Project of the Gimnasio Moderno.
- Demonstrating a high degree of belonging, commitment to the school and dedication to the educational service of the campus.
- Having time for service, meetings and activities.
- Be in good standing for all concept with the school and not being behind in your financial commitments with the institution.
Also regulated by Law 115 of 1994 and Decree 1860 of 1994.
Principal’s Council
The Principal’s Council is the body of The Gimnasio Moderno that works as an advisory body to the Principal’s Office. It is constituted in the first place, by the Principal, who presides over it; the Vice Chancellor, the General Secretary and the Office of the Attorney General. The coordinators of each of the sections or departments will attend as guests when the situation demands it. It has meetings regularly once a week and represents a working group that is responsible for interpreting the educational process in a comprehensive way, thus offering a set of guidelines for teaching and administrative activities.
Management Council
The Management Council is constituted by the Principal, the Vice Chancellor, the Office of the Attorney General, the General Secretary and the Academic, Bilingual, Preschool, Primary, Middle school, High School, School of Teachers, Psychology, and Communications and Admissions Coordination Offices. This Council is chaired by the Principal and meets once a week to discuss the issues of operation and daily life in the school.
Academic Council
The Academic Council is the highest authority on pedagogical issues. It is constituted by the principal, the directors, teachers and coordinators of each area defined in the study plan of the Gimnasio Moderno.
The duties of the Academic Council are:
- Studying the curriculum (study plan) and promoting its continuous improvement, introducing the necessary modifications and adjustments.
- Organizing the study plan and guide its execution.
- Participating in the annual institutional evaluation.
- Integrating the teachers’ councils for the periodic evaluation of the performance of the students and for their promotion. Supervising the general evaluation process.
- Receiving and deciding the complaints of the students on the educational evaluation.
- Reviewing and designing the quality and relevance of the standards for each academic department.
- Establishing learning objectives for each level of the School.
- Reviewing the results and student performance.
- Studying and reviewing the practices and evaluation criteria that teachers use to adjust them to the evaluation system of the school.
- Studying, recommending and developing the school programs in the different academic areas.
- Participating in the curricular alignment process each year and proposing the programs for the following year.
- Recommending the acquisition of didactic material and educational resources necessary to comply with the educational goals of the school.
- Designing and organizing the teacher training needs.
- Presenting a written report evaluating achievements and deficiencies, resources and projects carried out during the year.
- Guarantee that the educational directors and teachers of the educational institution comply with the evaluation processes stipulated in the institutional evaluation system.
- Participating in the construction and review of the evaluation system adopted by the institution for the academic processes of the students.
- Advising the Principal’s Office in the evaluation of programs and personnel.
- The other related or complementary functions with the previous ones attributed by the Institutional Educational Project (PEI).
- Establishing your own regulation.
Also regulated by Law 115 of 1994 and Decree 1860 of 1994.
Promotion Committee
The Promotion Committee is constituted by the members of the Management Council, the coordinators of the areas of knowledge of the school, the representative of the parents and the school representative who represents the students. This committee will meet, in its own right, twice a year, in June and December, and extraordinarily, whenever required. It will have competence to decide on the imposition of conditional permanence letters to students who must repeat the year and, also, to those who cannot continue in the school.
This committee studies the cases of the students of the Gimnasio’s community who, due to specific circumstances in their training and, or, academic process, require a detailed analysis of their situation. To reach this instance, the Grade Committee to which the student belongs must have previously met. The case may also be brought to the committee, when formally requested by the Academic Council or the respective course director.
The Promotion Committee, based on all the information available on the student and on the presentation of his personal, social and academic history by the group director, makes an analysis of the case and determines the measures and strategies to be followed. The decisions of the Promotion Committee will be recorded in minutes. The written reports submitted by the course directors will form an integral part of these minutes.
Graduation Committee
The graduation committees are constituted by all the teachers of each grade and their respective coordinator, with the presence of the course directors, the section coordinators and, or, the academic coordinator and the support of the Department of Psychology. It will have competence to decide on the letters of commitment and all those measures that it considers pertinent to help the students in their academic and formative processes. When the Graduation Committee considers that a conditional permanency letter should be imposed on a student, this decision must be endorsed by the Promotion Committee or the Academic Council, if it is an emergency measure. The graduation committees may meet whenever necessary.
Among the specific functions of the graduation committees, the following is noted: sending notes and communications to parents; making calls of attention that are necessary; implementing letters of commitment; making suggestions to the Promotion Committee and the Academic Council about the letters of conditional permanence; making suggestions for the admission of students to the PITS Program or for the admission to any of the programs offered by the Department of Psychology (flexibilization and school integration) and studying the possibility of early promotion, which will be decided by the Promotion Committee or by the Academic Council.
Coexistence committee
The Coexistence Committee is a legal body constituted by the following members:
- The principal of the educational institution, who presides the committee.
- The student representative.
- The teacher with orientation duties.
- The coordinator when this position exists.
- The president of the Council of Parents.
- The President of the Student Council.
- One teacher who leads processes or strategies of school coexistence.
The committee may invite, without voting rights, one member of the educational community, aware of the facts, with the purpose of offering additional information.
The duties of the committee are:
- Identifying, documenting, analyzing and resolving conflicts that may arise between teachers and students, managers and students, or between students and teachers.
- Leading in the educational institutions, actions that promote coexistence, the construction of citizenship, the exercise of human, sexual and reproductive rights and the prevention and mitigation of school violence among members of the educational community.
- Promoting the link of educational institutions to strategies, programs and activities of coexistence and construction of citizenship that are carried out in the region and that respond to the needs of its educational community.
- Setting a conflict resolution space for the resolution of situations that affect school coexistence, at the request of any member of the educational community or worker when deemed appropriate, in order to avoid irreparable harm to the members of the educational community. The student will be accompanied by the father, mother, guardian or one partner of the educational institution.
- Activating the Comprehensive Care Route for School Coexistence, defined in article 29 of this law, in the face of specific situations of conflict, bullying, against behaviors at high risk of school violence or violation of sexual and reproductive rights that cannot be resolved by this committee, in accordance with the provisions of the Handbook for the Educational Community (living regulations), because they transcend the school environment and have the characteristics of the commission of punishable conduct, which is why they must be addressed by other instances or authorities that form part of the structure of the System and the Route.
- Leading the development of strategies and instruments oriented to the promotion and evaluation of school coexistence and the exercise of sexual and reproductive human rights.
- Monitoring compliance with the provisions established in the Handbook for the Educational Community, and submitting reports to the respective body that is part of the structure of the National System of School Coexistence and Training for Human Rights, Education for Sexuality and Prevention and Mitigation School Violence, cases or situations that the committee has known.
- Proposing, analyzing and making feasible pedagogical strategies that allow the flexibility of the pedagogical model and the articulation of different areas of study related to the educational context and its relevance in the community, to determine more and better ways of relating in the construction of citizenship.
This committee must give its own regulation, which must cover the corresponding data related to sessions and other procedural aspects, such as those related to the election and permanence in the teacher’s committee that leads processes or strategies of school coexistence. It is also regulated by Law 1260 of 2013 and Decree 1965 of 2013.
Student council
The Student Council is the school body that ensures and guarantees the continuous exercise of participation by the students. Its special function is to analyze, promote and make proposals of a general nature, oriented to the improvement of the School as an educational institution. At the same time, it is in charge of organizing student tables in which alternatives are proposed to reform the Handbook for the Educational Community or the Institutional Educational Project.
The Student Council is constituted by:
- One representative of the grades comprised between the first and third grade of the primary basic education cycle.
- One representative from each of the grades between fourth and eleventh.
- One teacher appointed by the Principal Office. This teacher will be the companion and counselor of said body and will not have voting rights in the decisions that correspond to said body of the School Government.
The accompanying teacher of the Student Council may attend ordinary and extraordinary meetings when invited to do so by the president of the council or by one of its members. The Principal’s Office will call the elections to elect the members of the Student Council within the first thirty days of the school calendar. To apply and belong to the Student Council, candidates must meet the following requirements:
- Be at least two years old at the institution.
- Be accepted and supported by the students of your grade.
- Have good academic performance and good discipline.
- Have written authorization from their parents or guardians, in which they are allowed to be a candidate and exercise the position, if elected.
- Not being registered in the institution under the conditional enrollment concept. The student who is sanctioned with conditional enrollment and who is a member of the Student Council must resign the position. The school will facilitate a new election for the grade to which this student belongs, so that such grade will have representation.
The duties of the Student Council are:
- Proposing, listening, analyzing and interpreting proposals in favor of the students.
- Choosing the student representative before the Board of Directors of the School and advising him/her in order for him/her to comply with the corresponding duties. This representative must be an eleventh grade student.
- Inviting to its deliberations those students who present initiatives in relation to the development of student life.
- Participating in the construction and review of the evaluation system adopted by the institution for the academic processes of the students.
- Proposing to the corresponding parties, student plans for the continuous development and improvement of academic life, of well-being or of any other kind.
- Holding regular meetings with all its representatives to analyze issues of their concern, evaluating and improve their work.
- Delivering on what was promised to their voters.
- Representing the school before other institutions.
- Leading, on a student scale, the working groups that periodically review and adjust the Handbook for the Educational Community (living regulations), and participating in the preparation and subsequent reviews of the Institutional Educational Project.
- Providing a periodic report of the activities carried out. For this, the Student Council will keep a book of minutes in which it will record the topics submitted for its consideration and the decisions it adopts. The Principal’s Office may request a copy of those minutes.
- Establishing its own regulation.
Also regulated by Law 115 of 1994 and Decree 1860 of 1994.
Student Representation
The student representative is a student who collaborates in the search for negotiated solutions to the problems and conflicts that arise in student daily life. In addition, he/she helps academic coordinators to teach, remember and enforce the duties and rights of students, stipulated in the Political Constitution, the laws, regulations and the Handbook for the Educational Community (living regulations).
In the Gimnasio Moderno there will be three representatives. One from eleventh grade, one from eighth grade and another from fifth grade, which are elected by direct vote of the students.
The Principal’s Office will summon the election of the representatives within the first thirty days of the school calendar. In order to be chosen as the representative of the school, the candidate must meet the following requirements:
- Be at least three years old in the Gym.
- Have community acceptance.
- Have good academic performance and good discipline.
- Have written authorization from his parents or guardians, which states that the student is allowed to be a candidate and exercise the position, if elected.
- Not being registered in the institution under the conditional enrollment concept. The student who is sanctioned with conditional enrollment and who is a representative must resign the position. In this case the school will provide a new election to replace the student.
- Show interest and open mind to the philosophy of the Gimnasio Moderno.
The functions of the student representative are:
- Promoting the fulfillment of the rights and duties of the students.
- Receiving and evaluating the complaints presented by the students about injuries to their rights and the complaints about the breach of the obligations of the students.
- Submitting to the Principal’s Office the necessary requests to protect the rights of students.
- Appeal to the School Board of Trustees the decisions of the Principal’s Office regarding the requests that are presented by other students.
- Receiving, analyzing and proposing negotiated solutions to the different problems and claims that may arise, related to the students.
- Be a spokesperson for the students in before the higher levels of the School, in cases where they show generalized concerns or when there are different processes that affect the students.
- If it applies, the student representative may appeal to the Principal’s Office the decisions of the other managers.
- Presenting, if it applies, the requests, complaints, claims or proposals presented by the students, in order to protect their duties and rights.
- Organizing courses, conferences and activities that may be consider important (civic education, urbanity, democracy sessions, etc.) to help improve the student training.
- Using the means of communication that exist in the school to report about the programs, campaigns and activities carried out or that will be carried out.
- Keeping a written record of the actions taken and submitting a periodic report to the students.
Also regulated by Law 115 of 1994 and Decree 1860 of 1994.
Student Advisory Committee of the Principal’s Office
It is a group of students of all grades who can be part the committee on a voluntary basis and meets every Thursday, every fortnight, in the morning, and meets with the principal and vice-chancellor to discuss everyday issues and to help the school make its main academic and training decisions. It is an open and direct communication space to know the reality of the students.
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